City Council
AGENDA

Tuesday, May 21, 2024 at 5:30 P.m. - 6:30 P.m.

Council Chambers, 990 Palm Street, San Luis Obispo

The City Council holds in-person meetings. Zoom participation will not be supported at this time. Council meetings may be viewed remotely on Channel 20, the City’s YouTube Channel, and on the City’s website under the Public Meeting Agendas web page.

INSTRUCTIONS FOR PUBLIC COMMENT:

Public Comment prior to the meeting (must be received 3 hours in advance of the meeting):

Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401.

Email - Submit Public Comments via email to . In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting.

Voicemail - Call [phone] and leave a voicemail. Please state and spell  your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be  played during the meeting.

*All correspondence will be archived and distributed to councilmembers, however, submissions received after the deadline may not be processed until the following day.

Public Comment during the meeting:

Meetings are held in-person. To provide public comment during the meeting, you must be present at the meeting location.

Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation are encouraged to provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at or [phone].

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1.

CLOSED SESSION (4:00 - 5:30 PM)

1.a

CALL TO ORDER

Mayor Erica A. Stewart will call the Closed Session Meeting of the San Luis Obispo City Council to order at 4:00 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo.

1.b

PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY

Public Comment will only be accepted for items listed on the Closed Session agenda.

1.c

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. No. of potential cases: One. 

A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency. The existing facts and circumstances exposing the City to litigation are set forth in a letter from Kevin I. Shenkman, Attorney at Law, on behalf of his client Southwest Voter Registration Education Project, alleging that the City’s current at-large election system for the election of City Council members and the Mayor violates the California Voting Rights Act and demanding that the City transition to district elections. Mr. Shenkman’s letter dated February 17, 2023, is on file and available for review in the City Clerk’s Office located at 990 Palm Street. 

1.d

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9. No. of potential cases: One. 

1.e

ADJOURNMENT

The City Council will hold a Regular Meeting on May 21, 2024 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

2.

CALL TO ORDER

Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order.

3.

PLEDGE OF ALLEGIANCE

Vice Mayor Andy Pease will lead the Council in the Pledge of Allegiance.

4.

PRESENTATIONS

4.a

BIKE MONTH PROCLAMATION

Mayor Stewart will present a proclamation declaring the month of May as "Bike Month".

4.b

PUBLIC WORKS & UTILITIES WEEK PROCLAMATION

Mayor Stewart will present a proclamation declaring the week of May 19 - 25, 2024 as "Public Works & Utilities Week".

4.c

CALIFORNIA TRAVEL & TOURISM MONTH PROCLAMATION

Mayor Stewart will present a proclamation declaring the month of May as "California Travel and Tourism Month".

4.d

CITY MANAGER REPORT

Receive a brief report from Interim City Manager Whitney McDonald.

5.

PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA

Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items.

6.

CONSENT AGENDA

Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit.

• Recommendation:

  To approve Consent Calendar Items 6a to 6j.

6.a

WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES

Recommendation:
Waive reading of all resolutions and ordinances as appropriate.

6.b

MINUTES REVIEW - MAY 7, 2024 COUNCIL MINUTES

Recommendation:
Approve the minutes of the City Council meeting held on May 7, 2024.

6.c

2024-25 CENTRAL SERVICES COST ALLOCATION PLAN

• Recommendation:

  Adopt the 2024-25 Central Services Cost Allocation Plan including the Cost of Services Allocation and Labor Rates.

6.d

APPROVAL OF THE FIRE DEPARTMENT’S 2023 ANNUAL REPORT

• Recommendation:

  That the City Council receive and approve the San Luis Obispo Fire Department’s 2023 Annual Report.

6.e

CONSIDERATION OF THE 2024-25 HUMAN SERVICES GRANT FUNDING RECOMMENDATIONS

• Recommendation:
  1. As recommended by the Human Relations Commission, approve the 2024-25 Human Services Grant funding allocations in the total amount of $150,000; and
  2. Authorize the Interim City Manager to execute agreements with each grant recipient, in a form approved by the City Attorney.

6.f

DECLARATION OF INTENT TO HOLD A PUBLIC HEARING ON JULY 2, 2024, REGARDING 205 CASA STREET AND 1067 MURRAY AVENUE

• Recommendation:

  Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, finding that the property at 205 Casa Street and 1067 Murray Avenue may constitute a public nuisance, and ordering a public hearing concerning same and abatement thereof,” setting a public hearing for July 2, 2024, to consider whether a public nuisance exits at 205 Casa Street and 1067 Murray Avenue.

6.g

AMENDMENT NO. 1 TO THE REIMBURSEMENT AGREEMENT FOR THE 600 TANK FARM PROJECT

• Recommendation:
  1. Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving Amendment No. 1 to the 600 Tank Farm Reimbursement Agreement”; and
  2. Authorize the transfer of $267,138.10 from the Airport Area Specific Plan Transportation Impact Fee undesignated fund balance (Fund 503) to the Development Agreements project account (2000056-01).

6.h

AUTHORIZE THE FIRE DEPARTMENT TO APPLY FOR FEDERAL EMERGENCY MANAGEMENT AGENCY FISCAL YEAR 2023 FIRE PREVENTION AND SAFETY GRANT

• Recommendation:
  1. Authorize the Fire Department to apply for funding under the Federal Emergency Management Agency (FEMA) Fire Prevention and Safety (FP&S) Program in the amount of $16,280.00 to purchase six Powered Air-Purifying Respirators; and
  2. Authorize the City Manager, or their designee, to execute the grant documents and approve the budget changes necessary to appropriate the grant amount upon notification that the grant has been awarded; a resolution is not required.

6.i

AUTHORIZATION TO ADVERTISE ROADWAY SEALING 2024 PROJECT, SPECIFICATION NO. 2000615

• Recommendation:
  1. Approve the project plans and special provisions for the Roadway Sealing 2024, Specification Number 2000615; and
  2. Authorize staff to advertise for bids; and
  3. Authorize the City Manager to award the construction contract pursuant to Section 3.24.190 of the Municipal Code for the bid total, if the lowest responsible bid is within the publicly disclosed funding amount of $5,400,000; and
  4. Approve the transfer of $5,131,008 from the Streets Reconstruction and Resurfacing account (2001001) to the project account (2000615); and
  5. Approve the transfer of $130,000 from the Parking Lots Maintenance account (2000031-08.01) to the project account (2000615); and
  6. Approve the transfer of $40,000 from the Parking Lots Maintenance account (2000031-08.04) to the project account (2000615); and
  7. Approve the transfer of $50,000 from the Parking Lots Maintenance account (2000031-08.05) to the project account (2000615); and
  8. Approve the transfer of $130,775 from the Pedestrian and Bicycle Pathway account (2000032-00) to the project account (2000615); and
  9. Approve the transfer of $200,000 from the Active Transportation Plan Implementation account (200608) to the project account (2000615); and
  10. Appropriate $1,060,000 in LRM funds pending approval of the 2024-2025 Supplemental Budget CIP True-up to the project account (2000615); and
  11. Authorize the City Engineer to approve Contract Change Orders up to available project budget and up to any amended budget subsequently approved by the City Manager up to $200,000.

6.j

AMENDMENT NO. 1 TO EXCLUSIVE NEGOTIATING AGREEMENT WITH THE SAN LUIS OBISPO REPERTORY THEATRE

• Recommendation:

  Approve Amendment No. 1 to the Exclusive Negotiating Agreement between the City of San Luis Obispo and the San Luis Obispo Repertory Theatre.

7.

PUBLIC HEARING AND BUSINESS ITEMS

7.a

LEAD BY EXAMPLE 2024 PROGRESS REPORT (Estimated Time: 30 minutes)

• Recommendation:

  Receive, file, and provide feedback on the Lead by Example 2024 Progress Report.

7.b

INTRODUCE AN ORDINANCE ADOPTING LOCAL AMENDMENTS TO PART 6 OF THE BUILDING AND FIRE PREVENTION CODE AND APPROVE ENERGY EFFICIENT RENOVATIONS POLICY FOR MAJOR RESIDENTIAL ADDITIONS AND ALTERATIONS (Estimated Time: 120 minutes)

• Recommendation:

  Introduce a Draft Ordinance, entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, adopting Local Amendments to Part 6 of the Building Construction and Fire Prevention Code, 2023” approving the Energy Efficient Renovations Policy for major residential additions and alterations.

8.

LIAISON REPORTS AND COMMUNICATIONS

Not to exceed 15 minutes. Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)

9.

ADJOURNMENT

The next Regular Meeting of the City Council will be held on June 4, 2024 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

 

LISTENING ASSISTIVE DEVICES for the hearing impaired - see the Clerk.

The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at [phone] at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf [phone].

City Council meetings are televised live on Charter Channel 20 and the City's YouTube Channel: www.youtube.com/CityofSanLuisObispo. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas-and-minutes. Persons with questions concerning any agenda item may call the City Clerk’s Office at [phone].