City Council
AGENDA

Tuesday, November 12, 2024 at 5:30 P.m. - 6:30 P.m.

Council Chambers, 990 Palm Street, San Luis Obispo

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INSTRUCTIONS FOR PUBLIC COMMENT:

Public Comment prior to the meeting (must be received 3 hours in advance of the meeting):

Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401.

Email - Submit Public Comments via email to . In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting.

Voicemail - Call [phone] and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting.

*All correspondence will be archived and distributed to councilmembers, however, submissions received after the deadline may not be processed until the following day.

Public Comment during the meeting:

Meetings are held in-person. To provide public comment during the meeting, you must be present at the meeting location.

Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation must provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at or [phone].

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1.

CLOSED SESSION (4:30 PM to 5:30 PM)

1.a

CALL TO ORDER

Mayor Erica A. Stewart will call the Closed Session to order at 4:30 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo.

1.b

PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY

Public Comment will only be accepted for items listed on the Closed Session agenda.

1.c

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. No. of potential cases: One.

1.d

ADJOURNMENT

The City Council will hold a rescheduled Regular Meeting on November 12, 2024 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

2.

CALL TO ORDER

Mayor Erica A. Stewart will call the rescheduled Regular Meeting of the San Luis Obispo City Council to order.

3.

PLEDGE OF ALLEGIANCE

Council Member Emily Francis will lead the Council in the Pledge of Allegiance.

4.

PRESENTATIONS

4.a

NATIONAL HOSPICE AND PALLIATIVE CARE MONTH PROCLAMATION

Mayor Stewart will present a proclamation declaring the month of November as "National Hospice and Palliative Care Month".

4.b

CITY MANAGER REPORT

Receive a brief report from City Manager Whitney McDonald.

5.

PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA

Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items.

6.

CONSENT AGENDA

Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit.

• Recommendation:

  To approve Consent Calendar Items 6a to 6g.

6.a

WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES

Recommendation:
Waive reading of all resolutions and ordinances as appropriate.

6.b

MINUTES REVIEW - OCTOBER 15, 2024  AND OCTOBER 22, 2024

Recommendation:
Approve the following minutes of the City Council:

• October 15, 2024 - Regular Meeting
• October 22, 2024 - Special Meeting

6.c

AUTHORIZATION TO ADVERTISE JACK HOUSE ROOF, WIDOWS WALK REPAIR, AND ARBOR REPLACEMENT PROJECT, SPECIFICATION NO. 2000075-13.01

• Recommendation:
  1. Approve the project plans and special provisions for the Jack House Roof, Widows Walk Repair, and Arbor Replacement Project, Specification 2000075-13.01; and
  2. Authorize staff to advertise for bids; and
  3. Authorize the City Manager to award the construction contract pursuant to Section 3.24.190 of the Municipal Code, including the Base Bid and Additive Alternate, if the lowest responsible bid is within the Publicly Disclosed Funding Limit of $397,000; and
  4. Authorize the City Engineer to approve Contract Change Orders up to the available project budget: and
  5. Authorize a transfer of $130,000 in funding from CIP Completed Projects, LRM Capital Outlay Fund, to the Jack House Roof, Widows Walk Repair, and Arbor Replacement project account (2000075-13.01) to support completion of the project; and
  6. Authorize a transfer of $177,160 from the Jack House Arbor Fund (2001010-03.02) to Jack House Roof, Widows Walk Repair, and Arbor Replacement Project (Account 2000075-13.01).

6.d

AUTHORIZATION TO ADVERTISE 1106 WALNUT TENANT IMPROVEMENTS PROJECT, SPECIFICATION 2000577-04 AND FENCING PROJECT, SPECIFICATION NO. 2000577-02

• Recommendation:
  1. Approve the project plans and specifications for the 1106 Walnut Tenant Improvement (TI) Project, Specification No. 2000577-04 and 1106 Walnut Fencing (Fence) Project, Specification No. 2000577-02; and,
  2. Authorize advertisement of the 1106 Walnut Tenant Improvement (TI) Project; and,
  3. Authorize advertisement of the 1106 Walnut Fencing Project; and,
  4. Authorize the City Manager to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code, for the 1106 Walnut TI project Specification No. 2000577-04 if the lowest responsible bid is within the Engineering Estimate of $1,470,000; and
  5. Authorize the City Manager to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code, for the 1106 Walnut Fencing project, Specification No. 2000577-02 if the lowest responsible bid is within the Engineering Estimate of $470,000; and
  6. Authorize the City Engineer to approve Contract Change Orders up to the available budget for each project; and
  7. Authorize the City Manager to amend the total project budget with undesignated capital project funding up to the purchasing authority limit of $200,000; and,
  8. Authorize the following appropriations and transfers:
     1. Authorize an appropriation of $396,914.41 from the Police Impact Fees Revenue account (517.9101.47201) to Project Expenditure account (517.9101.71006) in support of the project; and
     2. Authorize the transfer up to $232,000 from Police Station Replacement account (2000522-03) to project account (2000577-04); and
  9. Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City San Luis Obispo, California, authorizing use of Police Impact Fees Revenue and Police Station Replacement account to support the 1106 Walnut TI Project, Specification No. 2000577-04 and 1106 Walnut Fencing Project, Specification No. 2000577-02.”

6.e

AUTHORIZE THE POLICE DEPARTMENT TO APPLY FOR FY 2024-25 BUREAU OF JUSTICE ASSISTANCE EDWARD BYRNE MEMORIAL GRANT

• Recommendation:
  1. Authorize staff to submit a grant application to the Bureau of Justice Assistance for the FY 2024-25 Edward Byrne Memorial Grant, amounting to $14,882; and
  2. Authorize the City Manager or their designee to execute grant related documents and authorize the Finance Director to make the necessary budget adjustments upon the award of the grant.

6.f

AUTHORIZE THE FIRE DEPARTMENT TO APPLY FOR THE SAN LUIS OBISPO OFF-HIGHWAY VEHICLE GRANT PROGRAM

• Recommendation:
  1. Authorize the Fire Department to apply to the San Luis Obispo County Off-Highway Vehicle Grant Program to replace Utility Task Vehicle-2; and
  2. Authorize the City Manager, or their designee, to execute the grant documents and approve the budget changes necessary to appropriate the grant amount upon notification that the grant has been awarded.

6.g

AUTHORIZE THE POLICE DEPARTMENT TO ACCEPT FISCAL YEAR 2024-25 DEPARTMENT OF JUSTICE OFFICE OF COMMUNITY ORIENTED POLICING SERVICES GRANT AWARD

• Recommendation:
  1. Authorize the Police Department to accept the Fiscal Year 2024-25 Department of Justice, Office of Community Oriented Policing Services grant award in the amount of $250,000, subject to the approval of the additional two positions and identification of funding for the City’s match requirement in the 2025-27 Financial Plan; and
  2. Authorize the City Manager or their designee to execute grant related documents.

7.

PUBLIC HEARING AND BUSINESS ITEMS

7.a

PUBLIC HEARING TO CONSIDER A RESOLUTION TO ABANDON PORTIONS OF SLACK STREET AND TO CONSIDER A DETACHMENT TO ADJUST CITY LIMIT BOUNDARIES AND ACCOMMODATE A CAL POLY FACULTY HOUSING DEVELOPMENT (STAB-0038-2024, ANNX-0219-2024) (Estimated Time: 30 minutes)

• Recommendation:

  Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, to Abandon portions of Slack Street Rights-of-Way and to direct City Staff to submit a Detachment Application to the San Luis Obispo Local Agency Formation Commission (LAFCO) (STAB-0038-2024 and ANNX-0219-2024)” to adjust City limit boundaries near Cal Poly University.

7.b

DOWNTOWN PARKING PROGRAM TECHNOLOGY ROADMAP REPORT (Estimated Time: 60 minutes)

• Recommendation:
  1. Receive and file Downtown Parking Technology Roadmap; and
  2. Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, to designate Flash Parking, Inc. as the standard vendor for the Gated Parking Access and Revenue Control System in City of San Luis Obispo owned and operated parking garages”; and
  3. Appropriate $1,200,000 from Parking Fund Unreserved Fund Balance for purchase of Flash equipment, installation and ongoing support services; and
  4. Approve and authorize staff to advertise a Request for Proposals (RFP) for multi-space pay stations, authorize the City Manager to execute a contract with selected vendor, and appropriate $600,000 from Parking Fund Unreserved Fund Balance for the purchase and installation of the multi-space pay stations with the vendor; and
  5. Approve surplus of existing multi-space pay station once removed; and
  6. Authorize the City Manager to extend mobile payment application contracts up to 5 years based on ongoing performance with PayByPhone; and
  7. Authorize the City Manager to execute a one-year contract with automatic annual extensions for a maximum of five years with the selected Citation and Permit Management System vendor; and
  8. Appropriate $100,000 from Parking Fund Unreserved Fund Balance for design of garage security fencing for existing garages, utilizing the materials selected for the Cultural Arts District Parking Garage.

7.c

RECEIVE THE MISSION PLAZA ENHANCEMENT PROJECT, SPECIFICATION NO. 91439-01, CONSTRUCTION BID AND PROJECT BUDGET UPDATE (Estimated Time: 60 minutes)

• Recommendation:
  1. Receive a presentation on the “Mission Plaza Enhancements Project – Construction Bids and Budget Update,” Specification No. 91439-01; and
  2. Provide input and direct staff to proceed with Alternative One, Two, or Three, or some combination thereof, as discussed in this staff report.

8.

LIAISON REPORTS AND COMMUNICATIONS

Not to exceed 15 minutes. Council Members report subcommittee assignments, listed below, and other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)

Mayor Stewart	Vice Mayor Pease	Council Member Francis	Council Member Marx	Council Member Shoresman
City Selection Committee	SLO Council of Government	Nacimiento Water Project	Airport Land Use	SLO Climate Coalition Liaison
Whale Rock Commission	Downtown Association Board	Community Action Partnership	Central Coast Clean Energy	Zone 9 Advisory Committee
City/University Quarterly Meeting	SLO Regional Transit Authority	Cal Poly Campus Planning Committee	Air Pollution Control District	CA Men's Colony Citizens Advisory Committee
Performing Arts Center Commission	County Water Resources Advisory Committee	Local Agency Formation Commission	Integrated Waste Management Authority	Homeless Services Oversight Committee
Visit SLO County Advisory Committee
Regional Economic Action Coalition

9.

ADJOURNMENT

The next Regular Meeting of the City Council will be held on November 19, 2024 with Closed Session at 4:30 p.m. in the Council Hearing Room and the Regular Meeting at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

 

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The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at [phone] at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf [phone].

City Council meetings are televised live on Charter Channel 20 and the City's YouTube Channel: www.youtube.com/CityofSanLuisObispo. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas-and-minutes. Persons with questions concerning any agenda item may call the City Clerk’s Office at [phone].