City Council
REVISED AGENDA

Tuesday, July 20, 2021 at 5:00 P.m. - 10:00 P.m.

City Hall, 990 Palm Street, San Luis Obispo

CONVENING AS THE CITY COUNCIL / GROUNDWATER SUSTAINABILITY AGENCY

The City Council resumed meeting in-person on July 6, 2021. Council meetings are held in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. Zoom will no longer be used.

For Remote Viewing - Members of the public who wish to watch the meeting:

• Televised live on Charter Cable Channel 20
• View a livestream of the meeting on the City’s YouTube channel: http://youtube.slo.city
• View the City’s new Online Streaming Service: https://www.slocity.org/government/mayor-and-city-council/agendas-and-minutes

To provide Public Comment - City Council accepts Public Comment in the following ways:

Mail or Email Public Comments received by 3:00 PM on the day of meeting

• Submit via email to [email protected]
• U.S. Mail to City Clerk at 990 Palm Street, San Luis Obispo, CA 93401
• All emails and letters will be archived/distributed to councilmembers, however, submissions after 3:00 p.m. on the day of the meeting may not be archived/distributed until the following day. Emails and letters will not be read aloud during the meeting.

Verbal Public Comment Received by 3:00 PM on the day of the meeting

• Call [phone] to leave a voicemail; State and spell your name, reference the agenda item number you are calling about, and leave your comment. Voicemails are limited to 3 minutes. All voicemails will be forwarded to the Council Members and saved as Agenda Correspondence. Voicemails will not be played during the meeting.
• Submit a video; Limited to 3 minutes, email your mp4 video to [email protected] or drop off a USB containing the video to the City Clerk’s Office at 990 Palm Street, San Luis Obispo, CA 93401. Videos will be forwarded to the Council Members and saved as Agenda Correspondence. Videos will not be played during the meeting.

 

In-Person Public Comment during the meeting

• Submit a speaker card to the City Clerk prior to Public Comment being opened for the item you would like to speak on.

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1.

CALL TO ORDER - CITY COUNCIL / GROUNDWATER SUSTAINABILITY AGENCY

Call to order the Regular Meeting of the San Luis Obispo City Council, also acting as the San Luis Obispo Groundwater Sustainability Agency.

2.

PLEDGE OF ALLEGIANCE

Council Member Andy Pease will lead the Council in the Pledge of Allegiance.

3.

STUDY SESSION

During this Study Session, the City Council, acting as the City of San Luis Obispo Groundwater Sustainability Agency, will receive an update on the Sustainable Groundwater Management Act required Groundwater Sustainability Plan development.

3.a

STUDY SESSION: RECEIVE AN UPDATE ON THE SUSTAINABLE GROUNDWATER MANAGEMENT ACT GROUNDWATER SUSTAINABILITY PLAN

• Recommendation:

  Acting as the City of San Luis Obispo Groundwater Sustainability Agency, receive an update on the Sustainable Groundwater Management Act (SGMA) required Groundwater Sustainability Plan (GSP) development, and provide input, as necessary.

3.b

ADJOURN THE STUDY SESSION FOR THE GROUNDWATER SUSTAINABILITY AGENCY

Adjourn as the San Luis Obispo Groundwater Sustainability Agency. After this action, the Regular Meeting of the City Council will resume.

4.

PRESENTATIONS

4.a

CITY MANAGER REPORT

Receive a brief report from City Manager Derek Johnson.

4.b

PRESENTATION ON KEEPING OPEN SPACE FIRE-SAFE THIS SUMMER

Receive a presentation on how to keep our Open Space fire-safe this summer from Sustainability & Natural Resources Official, Bob Hill. 

5.

PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA

Not to exceed 15 minutes total. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items.

6.

CONSENT AGENDA

Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit.

• Recommendation:

  To approve Consent Calendar Items 6a - 6n.

6.a

WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES

Recommendation:

Waive reading of all resolutions and ordinances as appropriate.

6.b

MINUTES REVIEW - JULY 6, 2021 COUNCIL MINUTES

6.b.1

CITY COUNCIL DRAFT MINUTES OF JULY 6, 2021

Recommendation:

Approve the minutes of the City Council meeting held on July 6, 2021.

6.c

SUCCESSOR MEMORANDUM OF AGREEMENTS WITH THE FIREFIGHTERS, LOCAL 3523, THE POLICE OFFICERS’ ASSOCIATION AND RESOLUTIONS FOR THE UNREPRESENTED MANAGEMENT AND CONFIDENTIAL GROUPS

• Recommendation:

   

  1. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, adopting and ratifying the Memorandum of Agreement between the City of San Luis Obispo and the International Association of Firefighters, Local 3523, for the period of January 1, 2021 to December 31, 2023”; and
  2. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, adopting and ratifying the Memorandum of Agreement between the City of San Luis Obispo and the San Luis Obispo Police Officers’ Association for the period of July 1, 2021 to June 30, 2024"; and
  3. Adopt a Resolution entitled, “A Resolution of the Council of the City of San Luis Obispo, California, amending Management Compensation for appointed officials, department heads, and management employees and superseding previous resolutions in conflict”; and
  4. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, regarding compensation for the Unrepresented Confidential Employees and superseding previous resolutions in conflict”; and
  5. Adopt a Regular and Supplemental Employee Salary Schedule effective July 20, 2021, as required by California Public Employees Retirement System.

6.d

ADVISORY BODY APPOINTMENT FOR UNSCHEDULED VACANCY

• Recommendation:

  Confirm the appointment of Anni Wang to the Investment Oversight Committee as recommended by the Council Liaison Subcommittee.

6.e

SAN LUIS OBISPO MUSEUM OF ART LEASE AMENDMENT AND COMMUNITY PARTNERSHIP AGREEMENT

• Recommendation:

  Approve a Lease Amendment and Community Partnership Agreement between the City of San Luis Obispo and the San Luis Obispo Museum of Art, in a final form to the satisfaction of the City Attorney.

6.f

RAILROAD SAFETY TRAIL TAFT TO PEPPER ADDITIONAL SIDEWALK AND LIGHTING – CONTRACT CHANGE ORDERS, SPEC #91375

• Recommendation:

   

  1. Authorize the installation of shared-use path lighting per City Engineering Standards along the Railroad Safety Trail (Taft to Pepper) alignment, deviating from Architectural Review Commission Resolution No. ARC-1008-17, Condition 3, which calls for “bollard style lighting”; and
  2. Approve a construction contract change order to increase the Railroad Safety Trail (Taft to Pepper) Project construction contract by $40,000 to cover anticipated costs to install additional path safety lighting; and
  3. Approve the transfer of $120,000 in funds from the Street Reconstruction and Resurfacing Master Account (Spec. No. 90346) to the Railroad Safety Trail (Taft to Pepper) project account (Spec. No. 91375) to fund additional pavement restoration along Pepper Street, increasing the total Railroad Safety Trail project budget from $6,060,108 to $6,180,108; and
  4. Authorize the City Engineer to approve subsequent construction contract change orders up to and in excess of $100,000 if within total available project budget of $6,180,108.

6.g

CALIFORNIA BOULEVARD AND FOOTHILL BOULEVARD RAILROAD CROSSING GRANT FUNDING AGREEMENT AND REQUEST FOR PROPOSALS FOR DESIGN SERVICES

• Recommendation:

   

  1. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the City Manager to execute Service Contract No. 50LP291 with the California Department of Transportation for the provision of Highway Railroad Grade Crossing Safety Program (Section 130) Grant Funds for the California & Foothill Railroad Crossing Upgrades Project;” and
  2. Authorize the City Manager to execute subsequent amendments to the Caltrans Service Contract as needed to facilitate completion of the California & Foothill Railroad Crossing Upgrades Project; and
  3. Authorize the Finance Director to augment the budget, by accepting and appropriating Section 130 Program Grant Funds to the California & Foothill Railroad Crossing Upgrades Project account (Spec. No. 91293) pursuant to the Caltrans Service Contract and any subsequent amendments to this contract; and
  4. Authorize the issuance of a Request for Proposals (RFP) for Consultant Design Services for the California & Foothill Railroad Crossing Upgrades Project (Specification No. 91293); and
  5. Authorize the City Manager to award the Consultant Design Services contract if proposals are within the authorized reimbursable project budget for preliminary engineering pursuant to the Caltrans Service Contract.

6.h

AUTHORIZATION TO APPLY FOR GRANT FUNDING FOR THE URBAN FLOOD PROTECTION GRANT PROGRAM

• Recommendation:

   

  1. Adopt a Resolution entitled, “A Resolution of the City Council of San Luis Obispo, California approving the application for grant funds for the Urban Flood Protection Grant Program;” and
  2. Authorize the City Manager to finalize grant agreement terms and execute the agreement (if awarded), including any amendments thereto.

6.i

FY 2021-22 DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL GRANT AWARD

• Recommendation:

   

  1. Authorize the Police Department to accept a grant award from the Department of Alcoholic Beverage Control for FY 2021-22 in an amount not to exceed $38,126; and
  2. Adopt a Resolution entitled, “A Resolution of the Council of the City of San Luis Obispo, California, authorizing grant applications for funding provided through the Department of Alcoholic Beverage Control to increase education and enforcement programs focusing on retail alcohol outlets and authorizing the City Manager to execute all related grant documents;” and
  3. Authorize the Chief of Police to execute all grant application related documents and authorize the Finance Director to make the necessary budget adjustments upon the award of the grant.

6.j

SELECTION OF VOTING DELEGATE AND ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE

• Recommendation:

  Appoint Council Member Andy Pease as the Voting Delegate and Vice Mayor Erica A. Stewart as Alternate Voting Delegate to vote on the City’s behalf at the Annual Business Meeting of the League of California Cities on Friday, September 24, 2021.

6.k

AUTHORIZATION TO APPLY FOR THE CALIFORNIA FIRE FOUNDATION WILDFIRE SAFETY & PREPAREDNESS GRANT

• Recommendation:

   

  1. Authorize the Fire Department to apply to the California Fire Foundation Wildfire Safety & Preparedness Grant Program for a grant in the amount of $13,711 to purchase Personal Protective Equipment coats for wildland firefighting; and
  2. Authorize the City Manager, or designee, to execute the grant documents and approve the budget changes necessary to appropriate the grant amount upon notification that the grant has been awarded.

6.l

EQUIPMENT SURPLUS DESIGNATION AND AUTHORIZATION OF SALE

• Recommendation:

  Authorize the designation and disposal of surplus items in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Sections 480-A and 480-B.

6.m

MENTAL HEALTH COMMUNITY ACTION TEAM (CAT) MENTAL HEALTH CLINICIAN RFP 2021

• Recommendation:

   

  1. Authorize the issuance of Request for Proposals for contracting services of a Mental Health Clinician for a second Mental Health Community Action Team; and
  2. Authorize the City Manager to enter into an agreement with the contractor that best responds to the RFP in terms of qualifications, cost, and approach to program implementation.

6.n

AUTHORIZATION TO AWARD THE TANK FARM ROAD AND ORCUTT ROAD ROUNDABOUT PROJECT, SPECIFICATION NUMBER 1000164

• Recommendation:

   

  1. Award the construction contract for the Tank Farm Road and Orcutt Road Roundabout, Specification Number 1000164 to Souza Engineering Contracting Inc. DBA Souza Construction in the amount of $3,504,179; and
  2. Authorize the City Manager to approve future construction contract change orders in excess of $100,000, if within the project construction contingency budget of $525,627.

6.o

RESCHEDULE THE CITY COUNCIL MEETING IN AUGUST 2021

• Recommendation:

  Reschedule the Regular City Council Meeting of August 17, 2021 to August 24, 2021.

7.

STUDY SESSION

During this Study Session, Council will receive a presentation on potential long-term strategies for various elements of the Open SLO Program, and provide preliminary direction to staff to guide long-term program and policy development for the potential continuation of certain Open SLO Program activities.

7.a

STUDY SESSION: OPEN SLO LONG-TERM STRATEGIES

• Recommendation:

   

  1. Receive a presentation on potential long-term strategies for various elements of the Open SLO program; and
  2. Provide preliminary direction to staff to guide long-term program and policy development for the potential continuation of certain Open SLO program activities.

8.

LIAISON REPORTS AND COMMUNICATIONS

Not to exceed 15 minutes. Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)

9.

ADJOURNMENT

As approved by Council on December 8, 2020, during the annual calendar review, the August 3, 2021 Council Meeting has been cancelled. The next Regular Meeting of the City Council will be held on August 17, 2021 at 6:00 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo, California. 

 

LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk.

The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at [phone] at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf [phone].

City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at [phone].