City Council
AGENDA

Tuesday, May 17, 2022 at 6:00 P.m. - 10:00 P.m.

Council Chambers, 990 Palm Street, San Luis Obispo

The City of San Luis Obispo has returned to in-person meetings. Zoom participation will not be supported. For those attending in-person, the Council Chamber will be at limited capacity and masks are strongly recommended. Council meetings may be viewed remotely on Channel 20 and the City's YouTube Channel: http://youtube.slo.city

INSTRUCTIONS FOR PUBLIC COMMENT:

Public Comment prior to the meeting (must be received 3 hours in advance of the meeting):

Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401.

Email - Submit Public Comments via email to . In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting.

Voicemail - Call [phone] and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting.

*All correspondence will be archived and distributed to councilmembers, however, submissions received after the deadline will not be processed until the following day.

Public Comment during the meeting:

Meetings have returned to an in-person format. To provide public comment during the meeting, you must be present in the Council Chambers.

Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation are encouraged to provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at or [phone].

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1.

CALL TO ORDER

Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council, also acting as the Disaster Council, to order.

2.

PLEDGE OF ALLEGIANCE

Vice Mayor Carlyn Christianson will lead the Council in the Pledge of Allegiance.

3.

PRESENTATIONS

3.a

PROCLAMATION - NATIONAL FOSTER CARE MONTH

Mayor Stewart will proclaim the month of May as "National Foster Care Month."

3.b

PROCLAMATION - PUBLIC WORKS & UTILITIES WEEK

Mayor Stewart will proclaim the week of May 15-21, 2022 as "Public Works & Utilities Week."

3.c

PROCLAMATION - BUILDING & SAFETY MONTH

Mayor Stewart will proclaim the month of May as "Building and Safety Month."

3.d

PROCLAMATION - ASIAN PACIFIC ISLANDER DESI AMERICAN HERITAGE MONTH

Mayor Stewart will proclaim the month of May as "Asian Pacific Islander Desi American Heritage Month."

3.e

CITY MANAGER REPORT

Receive a brief report from City Manager Derek Johnson.

3.f

PRESENTATION - OVERVIEW OF FEMA EMERGENCY MANAGEMENT INSTITUTE TRAINING

Fire Chief Keith Aggson and Emergency Manager James Blattler will provide an overview of the Emergency Management Institute training hosted by FEMA in Emmetsburg, Maryland.

4.

PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA

Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items.

5.

CONSENT AGENDA

Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit.

• Recommendation:

  To approve Consent Calendar Items 5a to 5h.

5.a

WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES

Recommendation:
Waive reading of all resolutions and ordinances as appropriate.

5.b

MINUTES REVIEW - MAY 3, 2022 COUNCIL MINUTES

Recommendation:
Approve the minutes of the City Council meeting held on May 3, 2022.

5.c

AUTHORIZATION TO ADVERTISE CHORRO / MURRAY / MEINECKE SEWER REPLACEMENT PROJECT, SPECIFICATION NUMBER 91639

• Recommendation:
  1. Approve the project plans and specifications for Chorro / Murray / Meinecke Sewer Replacement Project, Specification Number 91639; and
  2. Authorize staff to advertise for bids; and
  3. Authorize the City Manager to award the Construction Contract if the lowest responsible bid is within the Engineer’s estimate of $1,150,000; and
  4. Authorize the City Engineer to approve Contract Change Orders within available project budget.

5.d

APPROVAL OF THE UPDATED COMPREHENSIVE DISASTER LEADERSHIP PLAN AS THE EMERGENCY OPERATIONS PLAN

• Recommendation:

  That the City Council, acting as the Disaster Council, per City Charter, receive and approve the 2022 Comprehensive Disaster Leadership Plan as the updated Emergency Operation Plan.

5.e

AUTHORIZE SOLE SOURCE AGREEMENT FOR PARKING CITATION PROCESSING AND DIGITAL PERMITTING SERVICES

• Recommendation:
  1. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Sole Source Agreement for Parking Citation Processing and Digital Permitting Services with IPS Group, Incorporated” authorizing the City Manager to negotiate and execute a sole source agreement with IPS Group, Incorporated; and
  2. Allocate $11,500, annually, beginning in FY 2023, from the Parking Fund’s Unreserved Working Capital to the program’s Contract Services account to cover anticipated costs of services.

5.f

2022-23 CENTRAL SERVICES COST ALLOCATION PLAN

• Recommendation:

  Adopt the 2022-23 Central Services Cost Allocation Plan including the Cost of Services Allocation and Labor Rates.

5.g

SOLE SOURCE AUTHORIZATION FOR PURCHASE OF PUBLIC ART SCULPTURE FOR THE TANK FARM ROUNDABOUT

• Recommendation:

  Authorize the purchase of a sole-sourced sculpture for placement at the Tank Farm Road roundabout, as recommended by San Luis Obispo Museum of Art, under the scope of the partnership agreement with the City. 

5.h

RE-AUTHORIZE INVESTMENTS IN THE STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND (LAIF) AND ASSIGN AUTHORIZED OFFICERS

• Recommendation:

  Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing investment of monies in the Local Agency Investment Fund and assigning Designated City Officers” for deposits to, and withdrawals from, the fund.

6.

PUBLIC HEARING AND BUSINESS ITEMS

6.a

FY 2021-22 THIRD QUARTER BUDGET REVIEW (Estimated Time: 10 minutes)

• Recommendation:
  1. Receive and file the FY 2021-22 third Quarter Budget report; and
  2. Adopt a Resolution, as amended by Staff Agenda Correspondence, entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving an amendment to the 2021-22 Budget Allocation,” with the added sections shown in italics below:

  WHEREAS, the City created an Insurance Fund which aggregates insurance-related expenses including insurance premiums and payment of claims for workers’ compensation and excess liability and related costs; and

  WHEREAS, the 2021-23 Financial Plan provides for the Insurance Fund to manage the fluctuations in the insurance programs with a reserve for the Liability Excess Insurance Program maintained at approximately 75% funded confidence level based on the prior five-year average claims experience; and

  WHEREAS, the funds within the reserve for the Liability Excess Insurance Program are insufficient to cover anticipated claims and related expenses for the rest of the 2021-22 fiscal year; and

  WHEREAS, the Insurance Fund balance is sufficient to cover these costs so that current transactions can take place in a timely manner. 

  SECTION 2. The 2021-22 budget is hereby amended to appropriate $150,000 of the City’s Insurance Fund balance to cover anticipated claims and related expenses for the remainder of FY 2021-22.

6.b

UPDATE TO FINANCIAL MANAGEMENT MANUAL SECTION 200 - PURCHASING POLICY (Estimated Time: 60 minutes)

• Recommendation:
  1. Approve a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, Updating the City’s Financial Management Manual Section 200 Purchasing Policy” including applicable purchasing and competitive bid approval thresholds; and
  2. Consider changes to the local preference language for inclusion in the purchasing policy.

6.c

INTRODUCTION OF AN ORDINANCE AMENDING THE SAN LUIS OBISPO MUNICIPAL CODE TO ADD CHAPTER 8.10 (SHOPPING CARTS), REQUIRING THE PRIVATE MANAGEMENT OF SHOPPING CARTS AND RETRIEVAL OF CARTS FROM PUBLIC SPACES (Estimated Time: 30 minutes)

• Recommendation:

  Introduce an Ordinance entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Title 8, Health and Safety, of the Municipal Code to add Chapter 8.10 pertaining to the unauthorized removal of shopping carts from retail establishments and to facilitate retrieval of abandoned shopping carts.” 

6.d

AUTHORIZE A MOU BETWEEN THE CITY & CAL POLY TO ESTABLISH COLLABORATIVE EFFORTS TO ADVANCE DIVERSITY, EQUITY, AND INCLUSION INITIATIVES WITHIN THE CITY (Estimated Time: 10 minutes)

• Recommendation:

  Authorize the Mayor to execute a Memorandum of Understanding (“MOU”) between Cal Poly Office of University Diversity and Inclusion and the City of San Luis Obispo regarding the establishment of collaborative efforts to advance Diversity, Equity, and Inclusion initiatives within the city.

7.

LIAISON REPORTS AND COMMUNICATIONS

Not to exceed 15 minutes. Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)

8.

ADJOURNMENT

The next Regular Meeting of the City Council will be held on June 7, 2022 at 6:00 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

 

LISTENING ASSISTIVE DEVICES for the hearing impaired - see the Clerk.

The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at [phone] at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf [phone].

City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas-and-minutes. Persons with questions concerning any agenda item may call the City Clerk’s Office at [phone].